1                          Information about the processing of personal data

Your data security is important to us, and we therefore attach great importance to your personal data being handled in a responsible manner. Below you can read how we process personal data about you when we act as a data controller. You can also read about what rights you have in connection with our processing.

2                          SANDGAARD ESSENTIALS's role as data controllers

In connection with the operation of our business, we process a number of personal data. We do this so that we can serve you as best as possible. We mainly collect and process general (non-sensitive) personal data.

 

If you have questions about our processing of your personal data, you can contact SANDGAARD ESSENTIALS here:

 

SANDGAARD A/S

CVR: 28859716

Orionvej 2D

 

 

Contact person:

Name: Anne

Phone: 20909143

Email: Anne@Sandgaard.dk

 

3                          What personal data we collect and for what purpose

We process personal data about you in a number of different situations. Read more about our processing in the different situations below.

3.1                    Visitors to SANDGAARD ESSENTIALS's websites and users of SANDGAARD ESSENTIALS' online services

When you visit SANDGAARD ESSENTIALS' websites (e.g. http://sandgaard-essentials.dk/) or use our other online services (e.g. on  Facebook, Instagram, LinkedIn and TikTok), SANDGAARD ESSENTIALS may process information about your IP address as well as information about your computer, device and browser.

 

We also process information about your visit (e.g. information about the way you access our websites, how you navigate them, which pages you visit, content you look at, your searches, ads you have seen, etc.). This personal data is collected through cookies, log files and other technologies (you can read more about our use of cookies here Cookie Policy can be found on our website ).

 

We also process personal data that you give us in connection with your use of the website or our online services, including as well as other information you give to us.

 

We use your personal data so that we can make relevant products, deliveries, services and services (”Services”) available to you and to improve your experience of our websites and online services as well as the Services we offer. We also use the personal data to show you content on our and others' pages based on your activities and preferences, and to limit the number of times you see the same content.

 

Our legal basis for processing is our legitimate interests in making our website (and online services) available to you (General Data Protection Regulation Article 6(1)(f)) or your consent (General Data Protection Regulation Article 6(1)(a) and Cookie Notice § 3).

 

We store personal data collected in connection with your visit to our website We store personal data about the registered for up to 1 year. .

3.2                    Customers at SANDGAARD ESSENTIALS

When you are a customer at SANDGAARD ESSENTIALS, and buy via our webshop, SANDGAARD ESSENTIALS processes personal data about your name, your address, email address, your purchases, payment information and other information you give to us.

 

We process personal data for the purpose of being able to fulfill agreements with our customers, deliver our services, invoice, keep statistics, carry out quality control, maintain our customer records, and provide customer service. If you have given consent to this, we may also use your information for marketing purposes.

 

Our legal basis for processing is the agreement with you (General Data Protection Regulation Article 6(1)(b)) or our legitimate interests in managing your information as a customer of ours (General Data Protection Regulation Article 6(1)(f)).

 

We store personal data about our customers We keep purchase history for up to 5 years, in accordance with our accounting records. .

3.2.1 Order cancellation

If you request the cancellation of an order via our cancellation form, we process personal data about your name, your email address, and your order number.

We process this information for the purpose of identifying your order and handling your cancellation request.

Our legal basis for processing is our legitimate interest in being able to process customer inquiries and manage orders (General Data Protection Regulation Article 6(1)(f)) as well as, where relevant, the fulfillment of the agreement with you (General Data Protection Regulation Article 6(1)(b)).

The cancellation form is managed via Klaviyo, which acts as a data processor on our behalf. The information is not used for marketing purposes, and you will not be subscribed to newsletters or other marketing by using the form.

We store the information until the cancellation request has been processed, after which it is automatically deleted.

 

3.3                    Marketing recipients

When you receive marketing, including newsletters from SANDGAARD ESSENTIALS, we process personal data about your name, email address, product interest, and phone number. We also process information about your preferences regarding marketing or communication, your use of the marketing we send to you (including, for example, whether you have opened an email from us, whether the email has been read, and which links you have opened), as well as other information you provide to us.

 

We process your personal data for the purpose of marketing our company and the company's Services, and creating and managing you as a marketing subscriber. We use the personal data about your preferences and your use to understand how our customers receive our marketing and to improve marketing to you and our other customers going forward.

 

We only send marketing material to you by email, SMS, or via another electronic channel when we have obtained your consent to do so, when this is required under the rules of the Danish Marketing Act.

 

We also use personal data about you to show you content on our and others' pages based on your activities and preferences, and to limit the number of times you see the same content, as well as to measure the effectiveness of our content and marketing. For this purpose, we may upload your email address to advertising tools such as Google or Facebook for the purpose of sending targeted marketing.

 

Our legal basis for processing is our legitimate interest in fulfilling your wish to receive marketing from us, which you have consented to under the Danish Marketing Act (General Data Protection Regulation Article 6(1)(f)).

 

We store personal data about marketing recipients As long as the contact is active, and the registered person has not withdrawn their consent. If the registered person withdraws their consent, documentation of the original consent is stored for 2 years from the date of withdrawal in accordance with the Danish Competition and Consumer Authority's guidelines and requirements..

3.4                    Competition participants

When you participate in competitions, we process personal data about your name, address, phone number, email address, and response to the competition in question.

 

We process your personal data for the purpose of administering competitions, drawing winners, etc.

 

Our legal basis for processing is our legitimate interest in conducting the competition and contacting the winner (General Data Protection Regulation Article 6(1)(f)).

 

We store the above information collected in connection with holding competitions We store personal data about the registered persons for up to 20 days after the competition end date. .

3.5                    Collaboration partners and/or suppliers to SANDGAARD ESSENTIALS

When you are a collaboration partner or supplier to SANDGAARD ESSENTIALS or are the contact person at a collaboration partner/supplier, we process personal data about your name, company address, work phone number, email address, title, as well as publicly available information and other information you provide to us.

 

We process the personal data for contract management purposes, as well as to receive goods and services from our suppliers and collaboration partners, and where relevant, to fulfill agreements with our customers.

 

Our legal basis for processing is the agreement with you (General Data Protection Regulation Article 6(1)(b)) or our legitimate interests in maintaining the relationship with you/the company you represent as a collaboration partner/supplier (General Data Protection Regulation Article 6(1)(f)).

 

We store the above information about collaboration partners and/or suppliers We store personal data about the registered persons for 1 year after the end of the collaboration. After that, the personal data is deleted.

4                          Sharing your personal data with others

SANDGAARD ESSENTIALS may disclose your personal data to other suppliers and/or service providers in connection with the general operation of our business.

 

SANDGAARD ESSENTIALS may furthermore disclose your personal data to a public authority in situations where we are specifically required to disclose your personal data pursuant to legislation and notification obligations to which we are subject.

We attempt to limit the disclosure of data in personally identifiable form and thus the disclosure of information that can be attributed to you personally.

 

SANDGAARD ESSENTIALS also entrusts your personal data to data processors. Our data processors only process your personal data for our purposes and according to our instructions.

 

5                          Transfer of personal data to countries outside the EU/EEA

 

In connection with our processing of your personal data, we may transfer the data to countries outside the EU/EEA (third country).

 

Your personal data may be transferred to countries where the EU Commission has assessed that the level of data protection is on par with the level of protection in the EU/EEA (safe third countries).

 

 

6                          Storage, data integrity and security

When your personal data is no longer necessary, we will ensure that it is deleted in a secure manner.

 

It is our policy to protect personal data by taking adequate technical and organizational security measures.

 

We have implemented security measures to ensure data protection for all the personal data that we process. We regularly conduct internal follow-ups regarding the adequacy of and compliance with policies and measures.

7                          Your rights

As a data subject, you have a number of rights in accordance with the General Data Protection Regulation (GDPR). If you wish to exercise your rights, you must contact us.

 

You may – unconditionally and at any time – withdraw any consent. This can be done by sending an email to us (see email above). Withdrawal of your consent will not have any negative impact. However, it may mean that we cannot fulfill specific requests from you in the future. Withdrawal of your consent will not affect the lawfulness of processing based on consent before its withdrawal. Furthermore, it will not affect any processing carried out on another lawful basis.

 

You may also – unconditionally and at any time – object to our processing when it is based on our legitimate interest.

 

Your rights also include the following:

 

·         Right of access: You have the right to access the personal data we process about you.

 

·         Right to rectification: You have the right to have inaccurate personal data about you rectified and incomplete personal data completed.

 

·         Right to erasure (right to be forgotten): In certain cases, you have the right to have personal data about you erased before the time when we would normally delete your personal data.

 

·         Right to restriction of processing: In certain cases, you have the right to have the processing of your personal data restricted. If you have the right to have the processing restricted, we may only process the personal data in the future – except for storage – with your consent, or for the purpose of establishing, exercising or defending legal claims, or to protect a person or important public interests.

 

·         Right to object: In certain cases, you have the right to object to our processing of your personal data, and always if the processing is for direct marketing.

 

·         Right to data portability: In certain cases, you have the right to receive your personal data in a structured, commonly used and machine-readable format and to have these personal data transferred from one data controller to another.

 

·         Right to lodge a complaint: You can lodge a complaint with the Danish Data Protection Agency at any time about our processing of personal data. See more at www.datatilsynet.dk, where you can also find further information about your rights as a data subject.

8                          Update of our privacy policy